Delivering a Scalable Partnership Package: A Strategic Design Approach

Initial Pain Points

Scaling up organizations often face challenges in:

• Establishing cross-department alignment and collaboration among key stakeholders.
• Developing a scalable partnership package.
• Defining a quality framework and prioritizing components.

Our Approach | Part A

3-month Structured Plan to Develop a Scalable, High-Quality Partnership Package

Month 1: Foundation & Alignment:

• Stakeholder Mapping & Research: Initiate stakeholder mapping and research to activate and engage all relevant parties.
• Defining Component Requirements: Define the essential components of the partnership package.
• Alignment & Prioritization: Establish quality benchmarks and conduct a component gap analysis to inform prioritization.
• Framework Definition: Set up component working groups, develop a roadmap, define ways of working (WOW), and establish feedback loops.

Month 2: Iterative Co-design & Development:

• Collaborative Development: Manage the collaborative development of the package components.
• Quality Check-ins: Ensure regular quality check-ins are conducted throughout the development process.
• Feedback Integration: Integrate multidisciplinary team feedback to ensure a robust and relevant package.

Month 3: Refinement & Integration:

• Package Integration & Finalization: Oversee the integration of all package components.
• Validation with Partners: Coordinate validation with partners to ensure the package meets their needs.
• Refinement & Finalization: Supervise the refinement and finalization of the partnership package.
• Handover & Maintenance: Direct the preparation of documentation, the handover process with partners, and the planning for ongoing support and package updates.

This process emphasizes creating repeatable processes, which is crucial for scalability.

Our Approach | Part B

Defining Quality Framework and Components Prioritization

Define a quality framework with key benchmarks to ensure the partnership package meets the highest standards. Also, establish a clear prioritization strategy for component development, considering:

• Impact on scalability
• Dependencies between components
• Urgency
• Feasibility

Stakeholder input is integral to this process, and I ensure their active participation in defining priorities.

Our Approach | Part C

Stakeholder Engagement Strategy to Establish Cross-Department Alignment and Collaboration

#1 Support Stakeholders

• Kick-off Workshop: Organize a kick-off workshop to align stakeholders.
• Ongoing Relationship Building: Foster ongoing relationship-building to maintain engagement.
• Inclusive Participation: Promote a contribution model and shared ownership.
• Milestone Celebrations: Incorporate milestone celebrations to recognize achievements and maintain momentum.

#2 Activate Effective Communication

• Regular and Aligned Communication: Establish regular and aligned communication channels.
• Transparent Communication: Ensure transparent communication throughout the project.
• Scheduled Multi-disciplinary Inputs: Schedule multi-disciplinary inputs to gather diverse perspectives.
• Adaptable Reporting: Implement adaptable reporting mechanisms.

#3 Execute Agile Delivery Framework

• Established Decision-Making Processes: Establish clear decision-making processes.
• Alignment of Shared Key Success Metrics: Align shared key success metrics to measure progress and success.
• Implementation of Effective Risk Mitigation Strategies: Implement effective risk mitigation strategies to address potential challenges.

To foster collaboration among different teams, ensure their involvement and contribution across all phases, as illustrated in the following table:

Risk Mitigation

Potential risks and mitigations:

Limited partner engagement: Emphasize the benefits of the partnership package and actively engage partners in co-designing the process.

Conflicting priorities among stakeholders: Establish early alignment on priorities and decision-making processes.

Delays due to component complexity: Divide deliverables into smaller, manageable sub-tasks with specific deadlines.

Result

The final partnership package will include key components such as package components prioritization matrix and roadmap, cross-department delivery methodologies, testing and validation methods, handover documentation, partner support channels, and partner onboarding.

My approach will deliver:

• Quantifiable results (where applicable) will be provided to demonstrate the value of my services
• Improved scalability of partnership delivery
• Established quality standards and an efficient prioritization process
• Enhanced cross-department collaboration and stakeholder satisfaction.

Download the full deck here.